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A BILL IN THE COUNCIL OF THE DISTRICT OF COLUMBIA
Councilmember Carol Schwartz introduced the following bill, which was referred to the Committee on Public Works and the Environment.
To centrally coordinate and control the fleet of government-owned vehicles.
BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this act may be cited as the "Government-Owned Vehicles Control and Coordination Act of 2000.".
Sec. 2. General provisions
This Act shall apply to all vehicles owned or leased by the District government with the exception of vehicles owned or leased by the Metropolitan Police Department, Fire and Emergency Medical Services Department, and the District of Columbia Public School.
For the purposes of this Act, the following terms:
Sec. 3. Control and coordination of vehicles.
(a) Notwithstanding any other provisions of the law, the Fleet Management Division is hereby designated as the exclusive authority to control and coordinate the use, maintenance, and assignment of vehicles. The Director of the Department of Public Works shall be the exclusive contracting officer for all procurement, management, leasing, and disposition of vehicles. Except as otherwise provided in this Act, no employee shall exercise control over or operate a vehicle without having been assigned such vehicle for specific purposes by the Director.
(b) Within 30 days after the effective date of this Act, no other agencies or employee covered by this Act, shall exercise procurement or leasing authority over vehicles.
(c) Within 60 days after the effective date of this Act, all agencies and employees covered by this Act, shall provide the Director with a list of vehicles in their possession and transfer the ownership and possession of such vehicles to the Director.
(d) Within 6 months of the effective date of this Act, the Director shall submit to the Mayor and the Council, a detailed inventory of all vehicle. The inventory shall be maintained by the Director on a centralized automated database and shall contain such information in such detail as may be required by regulations promulgated under this Act and such information or detail as directed by the Mayor from time to time. At a minimum, the inventory shall contain the number of vehicle, type/ model/year, registration numbers, and assignments.
Sec. 4. Assignments.
(b) Permanent assignment.
(b) Temporary assignment.
Sec. 5. Recall
The Fleet Management Division shall recall any assigned vehicles if any of the following occurs:
(a) If the vehicles is used for any purposes other than official business;
(b) If reports, forms, or mileage logs are inaccurate, incomplete, or unacceptable to the Fleet Management Division and corrections are not made within 5 days of being notified;
(c) If false information is willfully and knowingly submitted on any forms, reports, or mileage logs;
(d) If reports, forms, or mileage logs are not properly signed;
(e) If vehicle abuse occurs. Abuse shall include, but not limited to the following:
(f) If substantial violations of motor vehicle laws are committed, including excessive moving or standing violations;
(g) If other rules and regulations are willfully violated; and
(i) In the case of a permanently assigned vehicle, if the vehicle is not being driven the quarterly or monthly mileage as provided by this Act, and lower mileage cannot be justified.
Sec. 6. Operations.
(a) A travel log, to be designed by the Fleet Management Division, shall be assigned to each vehicle. The travel log must be retained in the vehicle at all times during an assignment, and shall be filled accordingly by the operator of the vehicle, with information to include, but not limited to the odometer gas/fuel gauge at the beginning and at the end of a trip, purpose of the trip, time/date of the trip, and the identity of the driver. Travel log shall be submitted at the end of temporary assignment or in the case of permanent assignment, at the beginning of every month during such assignment. The Fleet Management Division shall keep a record of the travel logs.
(b) All vehicles on assignment shall contain instructions on where and how to obtain gasoline for the vehicle. Except when a vehicle is used for out-of-city trips, gasoline purchases shall be obtained from Department's facilities or other establishments authorized for such purpose by the Department.
(c) Employees operating a vehicle must have a
valid driver's license and, if assigned by an agency to obtain a vehicle, must show the
license before obtaining the vehicle. A photocopy of such license must be retained for
record purposes, by the Fleet Management Division. Vehicles. Employees shall use a vehicle
for official business only. It shall be unlawful for any employee to 12
(d) Under no circumstances may an employee operate a vehicle while under the influence of intoxicating beverages, drugs, or substances; or transport, except in the performance of law enforcement duties, these items in a vehicle.
Sec. 7. Fiscal impact.
(a) Each agency to which a vehicle is assigned, shall be charged for the costs associated with operating the vehicle. The charge shall be by per-mileage. Vehicles permanently assigned to individuals or agencies shall be billed for the minimum-use miles per month as provided in this Act or for actual mileage, whichever is greater. Vehicles temporarily assigned shall be billed for 30 miles per day or for actual mileage, whichever is greater, except that monthly mileage charge shall apply if the vehicle is assigned temporarily to replace a permanently assigned vehicle under repairs. If a vehicle is checked out after 5:00 p.m., no minimum fee will be charged for that day; and if a vehicle is returned before 9:00 am., no minimum fee will be charged for that day. A minimum fee, however, will be charged for a temporary assignment of less than 24 hours if the 30-mile minimum is not met.
(b) The Council adopts the fiscal impact statement in the Committee Report as the fiscal impact statement required by section 602(c)(3) of the District of Columbia Home Rule Act, approved December 24, 1973 (87 Stat. 813; D.C. Code §1-233(c)(3).
Sec. 8. Rulemaking.
Within 180 days after its effective date, the Mayor shall make rules to implement the provisions of this Act. Such rules shall be submitted to the Council and shall be approved or disapproved by a resolution of the Council.
Sec. 9. Effective Date
This act shall take effect upon its enactment (approval by the Mayor, or in the event of veto by the Mayor, override of the veto by the Council), and approval by the Financial Responsibility and Management Assistance Authority as provided in section 203(a) of the District of Columbia Financial Responsibility and Management Assistance Act of 1995, approved April 17, 1995 (109 Stat. 116; D.C. Code §47-392.3(a)), a 60-day period of Congressional review as provided in section 602(c)(2) of the District of Columbia Self-Government and Governmental Reorganization Act, approved December 24, 1973 (87 Stat. 813; D.C. Code §1-233(c)(2)), and publication in the District of Columbia Register.
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