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Section 2. Definitions
Councilmember Kevin P. Chavous
A BILL IN THE COUNCIL OF THE DISTRICT OF COLUMBIA
To establish a School Construction, Modernization, Maintenance and Management Authority in the District of Columbia to design and implement a comprehensive long-term program for the repair, improvement, maintenance and management of the District of Columbia Public School facilities.
BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this act may be cited as the "School Construction, Modernization, Maintenance, and Management Authority Establishment Amendment Act of l 996".
For the purposes of this act, the term:
(1) "School Authority" means School Construction, Modernization, Maintenance and Management Authority, the corporate governmental agency created by this act.
(2) "Financial Authority" means the Financial Responsibility and Management Assistance Authority, established pursuant to the District of Columbia Financial Responsibility and Management Assistance Authority Act of 1995, effective April 17, 1995 (109 Stat.116, D.C. Code § 47-392).
(3) "Board" or 'Emergency Transitional Education Board of Trustees" means the appointed Board of Education of the District of Columbia.
(4) "Chief Executive Officer" or "CEO" or Superintendent" means the Superintendent of the District of Columbia Public Schools.
(5) "District" means the District of Columbia.
(6) "District agency" means any officer, administration, department, Board, division, commission, bureau, agency or instrumentality of the District of Columbia.
(7) "Mayor" means the Mayor of the District of Columbia.
(8) "Community" means all residents of the District of Columbia and businesses and other entities located in the District with an interest in or being affected by the implementation of any program to revitalize the public school facilities of the District of Columbia.
(9)(a) "Local school and community" means the principal, parents, teachers, staff, and students of a school that is being considered for a specific construction, renovation, development, partnership, project, and the neighborhood immediately adjacent to that school, including local businesses, ANC, neighborhood associations, and other local entities in the immediate vicinity of the school.
(9)(b) "Local School Planning Committee" means a committee comprised of 1 representative from the Local School Restructuring Team, or its successor, of the affected school, 1 representative from the Advisory Neighborhood Commission of the affected school, and 1 representative from the community development organization located in the neighborhood of the affected school.
(9)(c) "Community Planning Committee" means a committee which is comprised of 1 representative from each ward in the District from the following categories: computer technology professionals; community development corporations, community based organizations, civic associations; Advisory Neighborhood Commissions; education advocacy organizations; and local businesses.
(9)(d) "Executive Committee of the Community Planning Committee" means a committee consisting of 6 persons chosen from the Community Planning Committee; 2 parents from each ward of the District with children in public school; and 1 chair person.
(10) "Bonds" and "notes" means bonds and notes respectively, issued by the school authority pursuant to section 17 of this act.
(11) "Combined occupancy structure" means any improvement on real property or any interests consistent with the height restrictions in the District of Columbia, including fee interest, easements, space rights or air rights, containing school accommodations or other facilities of the Emergency Transitional Education Board of Trustees of the District of Columbia in combination with other compatible and lawful non-school uses designed and intended to increase, from both a planning and an economic viewpoint, the efficient utilization of available land areas. A combined occupancy structure shall also include a structure in a project or development under the auspices of the school authority wherein non- school portions of structures placed upon the overall site are not built in space rights over the school portion, so long as some part of the non-school portion is constructed over or under any part of the school portion of the development.
(12) "Shared School Site Development" includes a school site containing separate school and non-school structures.
(13) "Development Partnership" means a contractual relationship between the School Authority and a developer pursuant to an Emergency Transitional Education Board of Trustees resolution that allows the use of a portion of or all of a school site for commercial or residential purposes in exchange for funds to be used for the renovation or modernization of public schools.
(14) "Chief Financial Officer" means the Chief Financial Officer of the District of Columbia;
(15) "Corporation Counsel" means the Corporation counsel of the District of Columbia.
(16) "Developer" includes any private individual, partnership, trust, private or public corporation approved by the Board of Education as being qualified and eligible to enter into 1 or more leases, subleases or other agreements with the School Authority providing for the construction, acquisition, reconstruction, rehabilitation, or improvement of 1 or more combined occupancy structures or shared school site developments; which agreements shall be subject to approval by the Emergency Transitional Board of Trustees.
(17) "Letting agency" means the Emergency Transitional Education Board of Trustees.
(18) "Maximum debt service reserve fund requirement" shall mean the amount of money required to be deposited in a debt service reserve fund authorized by section 18 established pursuant to a resolution of the School Authority.
(19) "Lessee" shall include any private individual, partnership, trust, or private or public corporation, taking possession of the non-school portion of a combined occupancy structure pursuant to a lease, sub-lease, conveyance, or other agreement, or acquiring fee title to or a leasehold or other interest in such non-school portion.
(20) ''Office Planning" means the Office of Planning of the District of Columbia.
(21) "NCPC" means the National Capital Planning Commission.
(22) "DCRA" means the District of Columbia Department of Consumer and Regulatory Affairs;
(23 ) "DCPS" means the District of Columbia Public Schools.
(24) "Council" means the Council of the District of Columbia.
(25) "HFA" means the Housing Finance Agency of the District of Columbia.
(26) "Real property" means lands, waters, rights in lands or waters, structures, franchises and interests in land, including air or space rights, and any and all other things and rights usually included within the same term and includes also any and all interests in such property less than full title, such as easements permanent or temporary, rights-of-way, uses, leases, licenses and all other incorporeal hereditaments in every estate, interest or right, legal or equitable.
(27) "School building" means a separate structure entirely devoted to use and occupancy for public school purposes; including incidental and appurtenant recreational and other facilities.
(28) "School portion" or "school portion of combined occupancy-structure" means that portion of a combined occupancy structure or designed, constructed, reconstructed, rehabilitated or improved for use and occupancy for public school purposes; including the real property to be used in connection together with incidental and appurtenant recreational and other facilities.
The Council of the District of Columbia finds:
(a) That 62% of the District's public schools are over 45 years old and the average age of the school buildings is 60 years. Many of the sites within the District of Columbia Public Schools are lacking in the modern technology and building design needed to prepare students for the 21st century. Most District of Columbia Public Schools need to be remodeled to accommodate the needs of the students, faculty, staff, and community.
(b) Pursuant to the 'FY 1996 Appropriations Act of the District of Columbia, the Congress of the United States mandated the institution of a Facilities Revitalization Program that requires the design and implementation of a comprehensive, long-term program for the repair, improvement, maintenance, and management of the District's public schools which allows the establishment of an authority to administer the Facilities Revitalization Program.
(c) The District of Columbia is in a fiscal crisis, and consequently is severely limited in its ability to borrow capital funds from the private markets for school buildings and is unlikely to be able to do so for the next 5 years.
(d) The District of Columbia Public School System in its Long Range Facilities Master Plan 2007 has identified the need for approximately $2.0 billion of capital funds over the next 10 years to repair and modernize public schools. The current level of capital appropriations for the public schools is not sufficient to fund the capital needs of the schools over the next several years. Therefore, the District must devise alternative funding sources that can be used to finance the modernization of its public schools while working to get additional capital funding.
(e) The District of Columbia must identify a stable source of revenue that will be dedicated to repaying the bonds issued through this School Authority for school construction and modernization.
(f) There are approximately 700 acres of land surrounding the public schools that are currently in the inventory of the DCPS and additional acreage surrounding schools that have been accessed by DCPS have been transferred to the Control Board for the schools' use. Some of that land can be developed for residential and commercial purposes through public/private development partnership projects on school sites. Other school sites can be developed for school and residential/commercial purposes as combined occupancy structures.
(g) To encourage the investment of private capital in public/private development projects on school sites and in combined occupancy structures and enable the modernization of additional school facilities within existing financial limitations through the utilization of incidental revenue and payments-in-lieu of taxes ("PILOTS") produced, the District of Columbia School Construction Modernization and Management Authority should be authorized, through the issuance of its bonds, notes, or other obligations to the private investing public, to obtain a portion of the funds necessary to finance the construction or renovation of the schools, in shared school site developments and in combined occupancy structures, the school portion of such structures. It should also be authorized to apply the revenues received from non- school developments to the payment of bonds, notes, or other obligations for school construction and modernization.
(h) Community participation is an essential component of a comprehensive public school facilities revitalization program. Additionally, school and local community participation will help ensure: community support for development partnerships on school sites; that the proposed project meets the needs of the local community; that development is consistent with and acceptable to the local school community and encourage the retention of District residents.
(i) While responsibility for the educational affairs of the District of Columbia, including, community participation and input, selection of school sites for development partnerships and modernization must continue in the Emergency Transitional Education Board of Trustees or its successor of the District of Columbia, title to sites which will be designated for development partnerships and the school facilities constructed pursuant to this article should be vested in the School Authority in order to facilitate the exercise of its powers.
The School Authority shall have the following powers and duties in addition to those specifically conferred elsewhere in this section:
(a) Have perpetual succession;
(b) With approval of the Emergency Transitional Education Board of Trustees, the City Council of the District of Columbia, the Mayor, and the Financial Authority, issue negotiable notes, bonds, and other obligations and provide for the rights of the holders;
(c) Raise money, and maintain a separate budget accept any gifts, grants, loans, funds, and property or financial or other aid in any form from the Federal government or any agency or instrumentality of the Federal government, or the District of Columbia or from any other source;
(d) Sue and be sued in its own name;
(e) Have an official seal and the power to alter the seal at will;
(f) Pursuant to Title 1 of the District of Columbia Administrative Procedure Act, approved October 21, 1968 (82 Stat. 1203; D.C. Code sees. 1-1501 et. seq.) adopt rules and regulations to carry out its purposes within 60 days of the enactment of this act;
(g) Amend and repeal by-laws, rules, and regulations;
(h) Maintain an office at such place or places within the District as it may designate;
(i) Design, modernize, and or construct buildings for use within the District of Columbia Public School System with the approval of the Emergency Transitional Education Board of Trustees
(j) In conformity with the recommendations of the Community Planning Committee and with the approval of the Board of Education, use the Long Range -Facilities Master Plan 2007, as a guide for planning the development of the School Authority's present and future projects for schools in the District of Columbia;
(k) Control leasing of existing and future school buildings in accordance with the Disposal of District Owned Surplus Real Property Amendment Act of 1989, effective March 15, 1990, (D.C. Law 8-96, 37, DCR 795);
(1) Oversee repairs made within existing as well as future sites of schools within the District;
(m) Subject to the terms and conditions of any lease, sublease, or other agreement with third parties and to the determination of the Emergency Transitional Education Board of Trustees that such real property is unnecessary for the present or foreseeable future school building needs of the District of Columbia Public School System, surrender to the District of Columbia Government, for other public use or for sale, lease or other disposition in accordance with law, real property held by the School Authority for its corporate purposes, provided, however, that any proceeds from any such properties surrendered shall be returned to the School Authority for use in modernization, maintenance, renovation, and revitalization of the public schools, pursuant to the "Board of Education Leasing Authority Act of 1982", approved September 29, 1982 (D.C. Law 4-158; 29 DCR 3632);
(n) To make and execute contracts, leases, subleases, and all other instruments or agreements necessary or convenient for the exercise of its corporate powers and the fulfillment of its corporate purposes pursuant to this act, subject to the approval of the Corporation counsel as to form of all such documents to which the District of Columbia is a party; the term of any such lease or sublease or renewal thereof shall not be limited by any provision of any general or special law applicable to the District of Columbia or to the Emergency Transitional Education Board of Trustees;
(o) To procure insurance against any loss in connection with its property and other assets in such amounts and from such insurers as it deems desirable;
(p) To use agents, employees, and facilities of the Board with the consent of the Emergency Transitional Education Board of Trustees;
(q) To engage the services of construction, engineering, architectural, legal, and financial consultants, surveyors and appraisers, on a contract basis or as employees, for professional service and technical assistance and advice;
(r) To invest any monies held in any funds or accounts not required for immediate use or disbursement, at the discretion of the School Authority, in obligations of the District of Columbia, or the United States government or obligations the principal of and interest on which are guaranteed by the District of Columbia, or the United States government or obligations of agencies or instrumentalities of the United States government which may from time to time be legally purchased by savings banks of the state as investments of funds belonging to them or in their control; and temporarily to deposit or invest monies not required for immediate use or disbursement in interest bearing time deposits or certificates of deposit issued by, a bank or trust company located and authorized to do business in the District of Columbia, provided, however, that deposits or certificates of deposit shall be payable within such time as the proceeds shall be needed and provided further that time deposits or certificates of deposit shall be secured by a pledge of obligations of the United States of America acting through an agency, subdivision, department, or division, or-obligations of the District of Columbia or a corporate agency or instrumentality of the District of Columbia, including the School Authority itself;
(s) At the request or with the approval of the Emergency Transitional Education Board of Trustees, to license or lease without public auction or bidding any real property or any rights or interests, including fee interests, easements, space rights or air rights, held by it and occupied or reserved for school purposes and needed, by a private individual or private or public corporation solely and exclusively for the purpose of developing and constructing a combined occupancy structure, or a part or portion, or for the purpose of rehabilitating or improving an existing school to become part of a combined occupancy structure within the meaning of this act subject to a prior and enforceable agreement approved by the Emergency Transitional Education Board of Trustees for the reconveyance, retransfer, or leaseback of the school portion, upon completion, for use and occupancy by the Emergency Transitional Education Board of Trustees in those instances where a grant, sale, or lease has been made to a private individual or private or public corporation; provided, however, that no sale, lease, or transfer of lands or rights is authorized where the development of a combined occupancy structure contemplates the erection of non-school facilities or improvements over an existing playground unless the combined occupancy structure that is constructed over a playground shall provide a playground area at least equal in size to the then existing playground area;
(t) Enter into contractual agreements with private contractors, with the consent of the Emergency Transitional Education Board of Trustees, and upon approval of the Council, the Mayor, and the Financial Authority, for the design, modernization, repair, and construction of schools within the District. In the instance where school modernization is to be undertaken in a shared school site development, with the advice and consent of the Local School Planning Committee;
(u) With the approval of the Emergency Transitional Board of Trustees, purchase, receive, lease or otherwise acquire real and personal property necessary or convenient for its corporate purposes;
(v) Subject to the terms and conditions of any lease, sublease, or other agreement with the Emergency Transitional Education Board of Trustees, to possess, hold, use, and improve real and personal property acquired by or on behalf of the School Authority so long as its corporate existence shall continue;
(w) In connection with any design, construction, acquisition, reconstruction, rehabilitation, improvement, and repair, to install or have installed water, sewer, gas, electrical, telephone, heating, air conditioning, and other utility services, including appropriate connections;
(x) Subject to the terms and conditions of any lease, sublease, or other agreement with the Emergency Transitional Education Board of Trustees, to maintain and repair the real property held by it and all combined occupancy structures, schools developed through development partnerships, and facilities constructed, acquired, reconstructed, rehabilitated, repaired, or improved pursuant to this act;
(y) To enter into agreements with the Board pursuant to which the Board shall transfer to the School Authority employees of the Division of Facilities Management of the District of Columbia Public Schools who shall be available to render assistance in establishing the operations of the School Authority for 1 year following the effective date of this act. Any employee transferred to the School Authority who is retained at the end of the first year of the School Authority's existence shall become a permanent employee of the School Authority and shall be retained on the basis of merit;
(z) To set salaries of its employees.
(aa) To do any and all things necessary or convenient to carry out and exercise the powers given and granted by this act.
In order to most effectively carry out its corporate purposes, the School Authority shall cooperate with the Emergency Transitional Education Board of Trustees in matters relating to capital planning for school buildings and facilities. During the course of construction, reconstruction, rehabilitation, and improvement of combined occupancy structures, the School Authority shall consult with personnel of the Emergency Transitional Education Board of Trustees and in shared school site developments, with the Planning Committee as the work progresses in matters relating to space requirements, site plans, architectural concept, and substantial changes in the plans and specifications, and in matters relating to the original furnishings, equipment, machinery and apparatus needed to furnish and equip the school portion of such buildings and structures, upon the completion of work. The Board, on its part, shall perform such functions and services for the School Authority as may be requested and the School Authority shall pay to the Emergency Transitional Board of Trustees, from any monies of the School Authority available for such purpose, the reasonable cost of such functions and services.
Notwithstanding any provisions of any law, rule, or regulation of the District of Columbia:
(a) Provided that the Trustees of the School Authority shall have formally approved by a 3/5ths vote the acquisition of such real property for the development of 1 or more combined occupancy structures, any public corporation or officer responsible for the acquisition of real property for school purposes in the District of Columbia is authorized for and on behalf and in the name of the District of Columbia, to execute and deliver to the School Authority, on such terms and for such consideration, if any, as may be determined by the public corporation or officer and the School Authority, but not to exceed the cost of acquisition and the cost of improvements, or lease for a term not exceeding 95 years, a quitclaim deed.
(b) The quitclaim deed shall convey to the School Authority all right, title, and interest of the public corporation and of the District of Columbia and to any of the lands acquired by the public corporation or officer for school purposes, and in any of the improvements, for the purpose of constructing, reconstructing, rehabilitating, or improving 1 or more combined-occupancy structures pursuant to this act for subsequent lease or sublease of the non-school portion of the combined occupancy structures to the public corporation or officer, in accordance with the terms of an agreement entered into among them pursuant to this act.
(c) The School Authority is authorized to lease, sub-lease sites and improvements and all or any part of the buildings or structures constructed, reconstructed, rehabilitated, or improved, to third parties and to a public corporation or officer the public corporation in accordance with the provisions of this act, and to hold the same, subject to the terms of any lease or sublease. A public corporation or an officer of the public corporation is authorized to lease or sublease from the School Authority any such lands, or improvements, or the school portion of any combined occupancy structure, constructed, reconstructed, rehabilitated, or improved pursuant to this act or other provisions of law, and to hold the sites, improvements, buildings, and school portions of any combined occupancy structure subject to the terms of any such lease or sublease.
(d) In the event that the School Authority fails, within 5 years from the date of a lease or sublease authorized pursuant to subsection (a) of this section, to construct, reconstruct, rehabilitate, or improve the buildings or structures for which the lease or sublease was made, as provided for in a lease, or sublease, entered into with a public corporation or officer of the public corporation, or in the event that such buildings or structures shall cease to be used for the purposes intended, then and in either event; but subject to the terms of any lease or sublease, undertaken by the School Authority, the Board shall have the right of re-entry, and such lease shall be made subject to such conditions.
(e) As a condition precedent to the exercise of such right of re-entry the Board, or the public corporation or office of the public corporation, shall pay to the School Authority an amount equal to the cost of any buildings or structures constructed, reconstructed, rehabilitated, or improved, and all other costs of the School Authority incident to the financing of construction, reconstruction, rehabilitation, or improvement relating to such buildings or structures, all as provided in a lease, or sublease entered into with the Board, public corporation, or officer of the public corporation.
(a) (1). No combined occupancy structure and no shared school site development shall be acquired, leased, erected, repaired, enlarged, or remodeled by the School Authority until the detailed plans, education specifications and cost estimates for the school portion have been submitted to the Emergency Transitional Education Board of Trustees and the Local School Planning Committee, and have been approved.
(b) Every contract, lease, or other agreement executed by or on behalf of the School Authority which provides for the construction, acquisition, reconstruction, rehabilitation, or improvement of the school portion of any combined occupancy structure or shared school site development shall include a provision that an architect or engineer retained specifically for the purpose of supervision, shall observe and monitor the work to be performed through to completion and shall see to it that the materials furnished are in accordance with the drawings, plans, specifications and contractual provisions of that agreement. The architect or engineer shall also notify the School Authority of any non-compliance or deviation from the approved design.
(a)(1). The School Authority shall be comprised of a 7 member Board of Trustees who shall be residents of the District of Columbia. The term of office for the Mayoral appointee, the Council appointee, and the Community Representatives shall be 3 years. Members first appointed to the School Construction, Modernization and Management Authority Board shall serve the following terms:
The Mayor shall appoint 1 member from a list of nominees prepared by the following organizations: The District of Columbia Parent and Teachers Association ("DCPTA"). The Washington Parent Group Fund ("WPGF"), and Parents United ("PU"). The Mayoral appointee shall be a person who advocates for greater community involvement in public school utilization and access. The Chairman of the Council shall appoint 1 member, and the remaining members shall be the President of the Board of Education, the Superintendent of the District of Columbia Public Schools, and 2 persons designated by the Community Planning Committee.
(b) The Trustees of the School Authority shall serve without salary, but each Trustee shall be entitled to reimbursement for his actual and necessary expenses incurred in the performance of his official duties.
(c) The Mayoral appointee, the Council's appointee, and the persons designated by the Community Planning Committee may engage in private employment, or in a profession or business, subject to the limitations contained in this act. The School Authority, for the purposes of this section, shall be a District agency and the Trustees shall be officers of the agency.
(d) Notwithstanding any inconsistent provisions of law, rule or regulation, no officer or employee of the District of Columbia, or of any agency, shall be deemed to have forfeited or shall forfeit his office or employment by reason of his acceptance of appointment as a Trustee, officer or agent of the School Authority; provided, however, that a Trustee, officer or agent who holds any other public office or employment shall receive no additional compensation, fee or allowance for services rendered pursuant to this act, but shall be entitled to reimbursement for his actual and necessary expenses incurred in the performance of such services.
(e) Any Trustee shall be automatically suspended from serving as a Trustee after the Trustee has been found guilty of a felony by a court of competent jurisdiction. Upon a final determination of the Trustee's guilt or innocence, the Trustee shall automatically terminate or be reinstated. The Board of Trustees shall have the power to remove any member, after fair notice and an opportunity to be heard, at any time for adequate cause which relates to a member's character or efficiency as a Trustee in accordance with section 8(i).
(f) Any vacancy occurring in the School Authority Board shall be filled within 45 days after the occurrence of the vacancy. If a vacancy occurs during a term due to removal, resignation, or death of a member, the new appointee's term of office shall be for the remainder of the unexpired term. No person shall serve for more than 2 consecutive terms.
(g) Upon expiration of a Trustee's term, the Trustee may continue to serve for a period not to exceed 180 days or until a successor has been chosen, which ever event occurs first.
(h) The chairperson of the School Authority shall preside over all meetings of the Trustees and shall have such other duties as the Trustees may direct. A vice-chairperson who shall preside over all meetings of the School Authority in the absence of the chairperson and who shall have such other duties as the Trustees may direct may be designated from time to time by the Trustees from among the other Trustees.
(i) The powers of the School Authority shall be vested in and exercised by no less than 4 of the Trustees then in office. The School Authority may delegate to 1 or more of its Trustees, or officers, agents or employees, such powers and duties as the Trustees may deem proper, provided, however, that for all contracts involving an estimated expense of $25,000 or more and all leases, subleases, or other agreements to be entered into pursuant to this act shall be approved prior to execution by no less than 4 Trustees of the School Authority with the approval of the Financial Authority.
(j) The School Authority may appoint any officers, employees, and agents as it may deem advisable and may prescribe their duties and fix their compensation.
(k) Support staff and other personnel, hired by the School Authority, shall have their salaries, benefits, and retirement plans as determined by D.C. Civil Service regulations, pursuant to the District of Columbia Appropriations Act of 1906, D.C. Code § 1-503 effective, June 20, 1906 (33 Stat.. 883, D.C. Code § 1 -503). Support staff and other personnel, previously hired by the D C. Public School system shall have their salaries, benefits, and retirement plans as determined by D.C. Public Schools, pursuant to The District of Columbia Appropriations Act, effective June 20, 1906 (33 Stat. 883, D.C. Code § 31- 102). Employees previously employed with the D.C. Public Schools shall retain all merit and seniority benefits for purposes of retirement and salary determination for the 1 st year of the existence of the School Authority and shall, from the beginning of the second year of the existence of the School Authority be compensated and retained on the basis of merit.
(m) The School Authority shall adhere to equal employment opportunity policies in hiring employees pursuant to the Affirmative Action in District Government Employment Act of 1976, effective May 6, 1976 (D.C. Law 1-63, D.C. Code § 1-511).
(a) All contracts for the construction, reconstruction, improvement, rehabilitation, maintenance, repair, furnishing, equipping of or otherwise providing for educational facilities within the D.C. Public School System may be awarded in accordance with this act provided, however, that contracts awarded under this act for purchase, lease, construction or renovation of any energy system to be used in a school facility shall provide for management of any gas or electrical utility in a manner that conserves energy and results in energy costs savings to the school system.
(b)(l) All purchase contracts for supplies, materials, or equipment involving an estimated expenditure of less than $9000 shall be awarded by the School Authority to the lowest responsible bidder after obtaining sealed bids in the manner set within this act.
(c) The School Authority may reject all bids and obtain new bids in the manner provided in subsection (h) of this section when it deems in the public interest to do so. Nothing within this section shall obligate the School Authority to seek new bids after the rejection of bids or after cancellation of an invitation to bid. Nothing in this section shall prohibit the evaluation of bids on the basis of costs or savings, including life cycle costs for items to be installed, discounts, and inspection services so long as the invitation to bid reasonably states the criteria to be used in evaluating such costs or savings. Life cycle costs may include but shall not be limited to costs or savings associated with installation, energy use, maintenance, operation and salvage disposal.
(d) The School Authority may prepare a list of pre-qualified bidders and shall establish guidelines governing the qualifications of bidders entering into contracts for the construction, reconstruction, improvement, rehabilitation, maintenance, repair, refurbishing, equipping of, or otherwise providing for schools and school sites designated by the Board as eligible for development within the District of Columbia. The bidding may be restricted to those who have qualified prior to the receipt of bids according to standards fixed by the School Authority, provided, however that the award of contracts shall be in accordance to subsection (b)(1) of this section.
(e) In determining whether a prospective bidder qualifies for inclusion on a list of pre-qualified bidders, the School Authority shall consider: (1) The experience and past performance of the prospective bidder; (2) The prospective bidder's ability to undertake work, and; (3) The financial capability, responsibility and reliability of prospective bidders. The School Authority may also consider other factors when appropriate.
(f) The School Authority shall, no less than twice a year, publish in a newspaper of general circulation in the District of Columbia, an advertisement requesting prospective bidders to submit qualification statements. Lists of pre-qualified bidders shall be reviewed and updated no less than annually by the School Authority. The School Authority shall delete from the list of pre-qualified bidders any bidder who has failed to perform adequately or satisfactorily for the School Authority, the Board of Education, the Council, the Mayor, or any other agency or authority within the District of Columbia. Lists of pre- qualified bidders may be established on a project-specific basis; provided however, that any such list shall have no less that 5 bidders.
(g) (1) Advertisements for bids or services, materials, or products other than for renovation, modification, or development of a combined occupancy structure or a shared school site, when required by this section, shall be published at least once in a newspaper of general circulation within the District of Columbia. Publication in such a newspaper shall not be required if bids for contracts for supplies, materials, or equipment are of a type regularly purchased by the School Authority and are to be solicited from a list of potential suppliers, such list is or has been developed, consistent with subsection (f) or if bids are to be solicited from a list of pre-qualified bidders pursuant to subsection (d) of this section. Any advertisement shall contain a statement of the time and place where all bids received pursuant to such notice will be publicly opened and read. At least 14 days shall elapse between the first publication of such advertisement or the solicitation of bids, as the case may be, and the date of opening and reading of bids.
(h) Notwithstanding subsection (g)(2), the School Authority may by resolution, approved by a vote of its members, declare that competitive bidding for non-construction contracts is impractical or inappropriate because of the existence of any of the circumstances set forth in this section or that competitive bidding for construction contracts is impractical or inappropriate because of the existence of the circumstances set forth in subsection (g) within this section. In each case where the School Authority declares competitive bidding impractical or inappropriate, it shall state the reason in writing and summarize any negotiations that have been conducted and shall be made available upon request. Except for contracts awarded prior to the enactment of this act, the School Authority shall not award any contract pursuant to this subdivision earlier that 30 days from the date on which the School Authority declares that competitive bidding is impractical or inappropriate.
(i) Competitive bidding may only be declared impractical or inappropriate where:
(j) The School Authority shall accept sole responsibility for any payment due the vendor as a result of the School Authority's order or when the School Authority determines that it is in the public interest to award contracts pursuant to a process for competitive requests for proposals as set forth in this subsection. For purposes of this section, a process for competitive requests for proposals shall mean a method of soliciting proposals and awarding a contract on the basis of a formal evaluation of the characteristics, such as quality, cost delivery schedule, and financing of such proposals against stated selection criteria. Public notice of the requests for proposals shall be given in the same manner as provided in subsection (g) and shall include the selection criteria. In the event the School Authority makes a material change in the selection criteria from those previously stated in the notice, it will inform all proposers of the change and permit proposers to modify their proposals.
(k) The School Authority may award a contract pursuant to this section only after a resolution approved by a vote of its Trustees at a public meeting of the School Authority in-which the resolution: discloses the other proposers and the substance of their proposals, summarizes the negotiation process including the opportunities, if any, available to proposers to present and modify their proposals, and setting forth the criteria upon which the selection was made.
(m) Upon the adoption of a resolution by the School Authority stating for reasons of efficiency, economy, compatibility, or maintenance reliability, that there is a need for standardization, the School Authority may establish procedures to identify particular supplies, materials, or equipment on a qualified products list . The procedures shall provide for products or vendors to be added to or deleted from the list and shall include provisions for public advertisement of the manner in which these lists are complied. The School Authority shall review the list no less than twice a year for making modifications. Contracts for particular supplies, materials, or equipment identified on a qualified products list may be awarded by the School Authority to the vendor after obtaining sealed bids in instances when the item is available from only a single source, except that the Authority may dispense with advertising provided that it mails copies of the invitation to bid to all vendors of the particular item on the qualified products list.
(n) The School Authority shall compile a list of potential sources of supplies, materials or equipment regularly purchased. The School Authority shall by resolution, set forth the procedures it has established to identify new sources and to notify new sources of the opportunity to bid for contracts for the purchase of supplies, materials, or equipment. The procedures shall include, but not be limited to advertising in trade journals and two community newspapers.
(o) The School Authority shall, by resolution, establish procedures for the fair and equitable resolution of contract disputes. Prior to the establishment of such policy, the School Authority shall publish in two newspapers of general circulation and two community publications a notice of such policy and invite comment from interested parties, including, but not limited to representatives of construction organizations. Such notice shall also state that the School Authority will hold a public hearing to consider the policy at a specified item and place on a date not less than 10 days after the publication, and the School Authority shall conduct the public hearing pursuant to that notice.
The procedures for awarding of contracts in shared school site developments and combined occupancy structures shall include:
(a) The designation of a qualification review panel whose function it will be to review and select at least two developers who have been previously determined as qualified by the School Authority.
(b) The panel shall include: the project manager, 1 financial analyst, 1 architect, and the Local School Planning Committee.
(c) The panel will review the scope of development and development scenario for each developer designated as qualified by the School Authority and will select the first choice developer and an alternate developer:
(a) Notice of the invitation to bids for contracts to be awarded, pursuant to this section, shall state the time and place of the receipt and opening of the bids.
(b) (1) A bidder shall submit to the School Authority, prior to the opening of a bid for the award of a contract under this section, a sealed list identifying the names of each subcontractor the bidder proposes to utilize under the contract for the performance of the following subdivisions of work: plumbing and gas fitting, steam heating, hot water heating, ventilation, and air conditioning apparatus, roof replacements, electric wiring, and standard illuminating fixtures.
(c) The School Authority shall establish a committee to review and report on contracts issued pursuant to this section and on the procedure and methodology of the School Authority in awarding such contracts. The review shall include, but not be limited to, the degree to which contractors awarded contracts pursuant to section 9(b)(2), and the subcontractors utilized by them, utilize employees who are represented by labor organizations, comply with existing labor standards and maintain harmonious labor relations.
(d) The committee shall, from time to time, issue economic and statistical reports dealing with the costs of construction under this act. The reports shall specify the costs of labor, material, equipment, and profit. The committee shall have no authority to approve or disapprove contracts. The committee shall be composed of 2 representatives from the School Authority, appointed by the chairperson, 1 representative from the Council, appointed by the chairperson of the Economic Development Committee, 2 representatives from construction-related labor organizations, and 2 representatives from the construction industry appointed by the chair of the School Authority from a list prepared by the District of Columbia chapter of the AFL-CIO.
(e) In awarding contracts pursuant to this section, the School Authority shall consider the following factors when establishing a list of pre-qualified bidders for construction work:
(f) The School Authority shall provide in its construction, erection, or alteration contracts a provision that shall require each contractor to make prompt payment to its subcontractors performing each subdivision of work listed in subsection (b ) of this section, within 7 calendar days of the receipt of any payment of the School Authority, the contractor shall pay to each subcontractor that portion of the proceeds of payment representing the value of the work performed by the contractor, based upon the actual value of the subcontract, which has been paid for by the School Authority, less an amount necessary to satisfy any claims, liens, or judgments the subcontractor which have not been suitably discharged and less any amount retained by the contractor as provided in this act. For this purpose, the subcontract may provide that the contractor may retain not more than 5% of each payment to the subcontractor or not more than 10% of each payment if prior to entering into the subcontract, the subcontractor is unwilling to provide, at the request of the contractor, a performance bond and a labor and material bond, both in the amount of the subcontract.
(g)(l) At the time of making a payment to the contractor for work performed by the subcontractors set forth in subsection (b) of this section, the School Authority shall file in its office for review a record of the payment.
(h) The provisions of this section shall cease to be in effect in the event that any of the provisions of this section shall be adjudged to be invalid by the final judgment of a court of competent jurisdiction from which judgment of all appeals or applications for relief have been exhausted or the time has expired, provided however, that the appeals or applications are pursued promptly.
(a) Pursuant to D.C. Code §47-1802.1 (4), any real or personal property, while owned or subject to any rights of the School Authority, shall be exempt from all taxes, special assessments and special ad valorem levies and from the payment of any and all charges, rents or other payments to the District, other than payments for municipal services. In addition, any in rem actions or proceedings brought against such property of the District or any other actions or proceedings brought against the School Authority by the District, and any such actions or proceedings shall be void and shall be subject to dismissal upon application of the School Authority at the sole expense of the District of Columbia.
(b) The monies and properties of the School Authority, including all properties constructed, acquired, reconstructed, rehabilitated, or improved by it or on its behalf and all properties under its jurisdiction, control, or supervision, and all of its operations and activates shall be exempt from taxation.
(c) The notes and bonds of the School Authority issued pursuant to this act and the income and all fees, charges, rents, gifts, grants, revenues, receipts, and other monies received or to be received by the School Authority shall at all times be free from taxation, except for estate and gift taxes and taxes on transfers.
(d) In no instance shall title to any property pass to the District of Columbia, except by deed or other appropriate document of sale, release, or conveyance executed by the School Authority with the consent of the Emergency Transitional Education Board of Trustees.
(e) Debts of the School Authority shall not be considered debts of the District of Columbia.
(a) Prior to the commencement of new construction or building additions of an educational facility or before an acquisition of real property, the School Authority shall file a copy of the site plan of such facility in its offices and shall provide a copy to the Community Planning Committee, Housing Finance Agency, the Director of Consumer and Regulatory Affairs, Board of Education, the Council, the Chief Financial Of ficer, the Financial Authority, and the Mayor. Copies of the site plan shall be provided, upon reasonable notice, to anyone within the general public who makes a request. The School Authority shall publish notice of the plan within a newspaper of general circulation, 2 community newspapers, and the D.C. Register.
(b) Within 30 days of publication, the School Authority in conjunction with the Community Planning Committee, shall conduct a public hearing to discuss the site plan and how it will affect the community in question. If the proposed site plan will affect more than 2 wards at once, the School Authority can be asked to combine the 2 wards and hold the meeting jointly.
(c) Within 15 days after the public hearing, written comments on the site plan may be submitted to the School Authority and the Community Planning Committee. Each comment shall be considered by the School Authority and each comment shall receive a response within 30 days of submission. The School Authority may modify, affirm, or withdraw any site plan after comments have been reviewed.
(d) The Community Planning Committee shall have the power to conduct public hearings in regard to the site plan. A determination by the Community Planning Committee that a site plan should be modified, or withdrawn shall be grounds for the modification or withdrawal of such site plan. The determination by the Community Planning Committee shall be made pursuant to a vote by the Community Planning Committee with a majority of those present and voting.
(e) Prior to the approval of any plan for a shared school site development or a combined occupancy structure by the Board of Directors of the School Authority, the School Authority shall:
(a) Funding for the capital budget, including the personnel services budget, operating expenses and other than personnel services, supplies and materials, rent, utilities, communications, other services and charges, subsidies and transfers and equipment currently appropriated to the D.C. Public Schools shall be transferred to the School Authority, upon the effective date of this act. Any allocations or any funding in a restricted line item of the DCPS school budget for school repairs, utilities, rent, communications, subsidies and transfers, other services and charges and equipment, maintenance, and modernization shall be transferred to the School Authority upon the effective date of this act.
(b) The Mayor shall dedicate to the School Authority 100% per cent of property taxes or PILOTS on residential or commercial developments erected on school sites in the inventory of the DCPS. Monies paid to the District government as PILOTS shall be appropriated to the School Authority to fund school modernization projects as outlined in the 5-year capital improvement plan of the DCPS.
(c) Funds that result from public/ private partnerships, or other revenue raising partnerships through development of DCPS school sites shall be used for funding the School Authority's general budget.
(d) One percent of the taxes levied on telecommunications providers pursuant to the Telecommunications Competition Act of 1996 shall be dedicated to the School Authority for modernization of schools as outlined in the 5-year capital improvement plan of the DCPS.
(e) Twenty percent of the revenues derived from any new gaming enterprises sponsored by the District shall be allocated to the School Authority to fund modernization projects as outlined in the 5-year capital improvement plan of the DCPS. Fifty percent of the net proceeds of the D.C. Lottery shall be dedicated to the School Authority.
(f) All monies of the School Authority, except as otherwise authorized or provided in this act, shall be paid to the Chief Financial Officer of the District of Columbia as agent of the School Authority, who shall not commingle these monies with any other monies. The monies shall be deposited in 2 or more separate bank accounts. The monies in any account shall be paid out of checks signed by the Chief Financial Officer on requisition of the Chairman of the School Authority or of such other officer or employee or officers or employees as the School Authority shall authorize to make such requisition. All deposits of such money shall, if required by the Chief Financial Officer or the Trustees of the School Authority, be secured by obligations of the United States or of the District of a market value equal at all times to the amount of the deposit and all banks and trust companies are authorized to give such security for such deposits.
(g) Subject to the terms of any lease, sublease, or other agreement undertaken by the School Authority, any such monies of the School Authority not required for immediate use may, at the discretion of the School Authority, be invested by the Chief Financial Officer in obligations of the United States, the District of Columbia or in obligations the principal and interest of which are guaranteed by the United States or the District of Columbia.
(h) The chairperson of the School Authority shall annually, on or before December 21, prepare and submit to the Mayor and the Chief Financial Officer of the District, on behalf of the Trustees of the School Authority, an itemized budget for the administration of the School Authority during the District's next succeeding fiscal year and information as to the payment or provision for payment of obligations of the School Authority expected to be required during such year.
(i) The Chief Financial Officer, or his legally authorized representative, is authorized, from time to time, to examine the books and accounts of the School Authority including its receipts, disbursements, contracts, reserves, investments, and any other matters relating to its financial standing. Such an examination shall be conducted by the Chief Financial Officer once every year; the Chief Financial Officer is authorized, however, to accept from the School Authority, in lieu of such an examination, an external examination of its books and accounts made at the request of the Trustees of the School Authority.